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Cost Comparison - In House VS Outsource

Cost comparison chart is a 10 mailbox implementation.

  Year 1 Year 2 Year 3
  In House Egocentrix In House Egocentrix In House Egocentrix

Hardware/Software
Front End Server (ISA) $2,000 Included $ - Included $ - Included
Exchange 2010 Server  $2,000 Included $ - Included $ - Included
Domain Controller (Active Directory) $2,000 Included $ - Included $ - Included
Operations Management Server $2,000 Included $ - Included $ - Included
Windows 2008 Server (with 5 licenses) $999 Included $ - Included $ - Included
Exchange 2010 Server License $699 Included $ - Included $ - Included
Network Firewall $1,500 Included $ - Included $ - Included
Antivirus/Antispam Firewall $1,900 Included $200 Included $200 Included

Per Mailbox Licensing
Exchange 2010 Server user licenses* $650 Included $ - Included $ - Included
Windows 2010 Server user licenses $200 Included $ - Included $ - Included
Outlook 2010 user licenses* $1,290 Included $ - Included $ - Included

Backup Hardware/Software
Redundant Servers $6,000 Included $ - Included $ - Included
SAN Hardware $30,000 Included $ - Included $ - Included
SAN Software + Support $35,000 Included $9,000 Included $9,000 Included

Staff
Certified Installation $4,000 Included $ - Included $ - Included
Part-time administrator $25,000 Included $25,000 Included $25,000 Included
24 Hour Support Varies Included Varies Included Varies Included

Exchange 2010 hosting Fees*

Monthly Charge N/A $99.50 N/A $119.50 N/A $99.50
Setup Charge N/A Included N/A $0 N/A $0
Total Expenditure $115,238 $1,194.00 $34,200 $1,194.00 $34,200 $1,194.00

Year 1

Year 2

Year 3

3 Year Savings

$113,804.00 $32,766.00 $32,766.00 $179,336.00

In-House vs. Outsource

In-House Solution Outsource with Egocentrix
Strain on budget:
  • Thousands of immediate out-of-pocket expenses
  • Unpredictable ongoing cost of management and upgrades
 Savings:
  • Egocentrix guides you through migrating your existing email accounts to our Exchange Server
  • Ongoing cost are predefined and easy to budget
  • Egocentrix installs all upgrades and patches for no extra charge
Time-consuming deployment and complex installation process. Exchange mailbox setup is fast and our mailboxes are ready to use the next day.
Costly new hiring and training of dedicated personnel. Lower cost of management and operations:
  • No need for new IT hires
  • Existing IT staff can focus on business-strategic areas
High-Maintenance:
  • High-maintenance and delay in upgrades
  • Overworked IT staff cannot always resolve
  • Technical issues unresolved for long periods of time
 World Class Service:
  • Fast and timerly upgrades
  • Quality of service guaranteed by SLA
  • Solid backup and monitoring procedures
  • Help Desk available 24 / 7 / 365
Hard to deploy additional features, such as antispam/antivirus solutions and mobile services due to the lack of:
  • Technical Expertise
  • Allocated budget resources
 Solutions are available right away and the price is very reasonable
Workers' productivity suffers dramatically if older version of Exchange is still running in-house. Exchange 2010 top-level features significantly increase workers' productivity.
High traffic volume generated by spam messages strains network and burdens end user. Overall Traffic is reduced — spam is filtered on the server level before it reaches your network.
You own and maintain the hardware and software (apply depreciation). You don't own or maintain the hardware.